TERMS & CONDITIONS

 

Submission Form

Please complete the submission form below:
 

• Please complete all the required fields, ensuring all details are correct. ​

• Artwork dimensions MUST be entered in cm (not inches or mm). 
  Should your work be selected, your name and the artwork details you include in this submission form will be used to generate the exhibition catalogue - PLEASE ENSURE THEY ARE CORRECT and keep a record of your artwork details.

• Please make one submission only (one artwork per artist).

• There is no cost to be involved in this exhibition, however selection is competitive and making a submission does not guarantee acceptance into the exhibition.

 

If you wish to receive a copy of your submission please email: admin@newcastleartspace.org.au 

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Selection and notification

Gallery space is limited and artwork will be selected for exhibition at the curators' discretion.

By submitting your application you accept that making a submission does not guarantee you entry into the exhibition. 

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Artists will be notified if their work has been selected for exhibition by personal email on
Friday 13 February 2026. The selected artists will also be published on our website.

 

Delivery of artwork to NAS:

Your artwork must be delivered to Newcastle Art Space between: 

10am - 2pm Wednesday 4th March

10am - 2pm Thursday 5th March

10am - 2pm Friday 6th March

3pm - 4pm Sunday 8 March
 

All artwork must be delivered to NAS by 4pm Sunday 8th March.
Work delivered after this date may not be accepted into the show​

 

Artwork Delivery via Courier

If you wish to deliver the work via courier freight costs and all other charges relating to delivery and collection of artworks are the sole responsibility of the artist. Artworks will not be accepted unless delivered and returned free of all freight and other charges.

 

Please note: Works requested to be returned via post will incur a $15 packing fee + cost of postage.

By sending your work to us via post or courier you agree to accept these conditions.
 

If you are selected and would like to send your artwork please follow these steps:​
 

- You MUST use either Australia Post or Startrack Express to send your work as Australia Post may refuse deliveries from other couriers.
Please note that the dimensions of your PACKAGED artwork mut not exceed 105cm long or 25kgs.

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- You must address the delivery to our PO Box address, NOT our physical gallery address:

Newcastle Art Space

PO Box 12
Waratah NSW 2298

Email: gallery@newcastleartspace.org.au
Phone: 0490 801 630

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If you cannot use a PO Box when making the booking, please use this address:

(The Post Office's physical address):
Newcastle Art Space
c/- Suite 12, Shop 9 91 Turton Road
Waratah, NSW 2298

 

-Email us to let us know you are sending the work via courier & include the tracking number if known: gallery@newcastleartspace.org.au 

 

Work delivered via courier still needs to arrive by 4pm Sunday 8th March 2026.
Work delivered after this date may not be accepted into the show.

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Insurance & indemnity

Newcastle Art Space will exercise all due care with the works submitted but will not be responsible for any loss or damage suffered whatsoever to any artwork while in transit or under its control. Each artist shall indemnify Newcastle Art Space against any loss or damage suffered to their artwork whatsoever. Each artist is responsible for their own insurance cover. By submitting this application you agree to these conditions.

 

Artwork requirements

• Artwork delivered to Newcastle Art Space must be CLEARLY MARKED on the reverse with the artist’s name, and the title of the work).

• Please ensure all 2D works are ready to hang, with D-rings installed. Unframed works on paper will be pinned to the wall.

• Artists are responsible for bearing all costs related to the creation, delivery and collection of their artwork for this exhibition. There are no costs payable to Newcastle Art Space to participate in the show.

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Sales & commission

Artwork does not need to be available for sale. If not for sale please put 'NFS' in submission.
Artwork sold at Newcastle Art Space Gallery will attract a 30% commission on sales.
Sales will be processed up to 21 days after the close of the exhibition.

 

Photography & reproduction of artwork

All applicants authorise Newcastle Art Space formally and irrevocably, to capture and publish images of their works free of copyright, totally or partly, in all publications (catalogues, folders, posters, slide shows, brochures etc) related to promotion and documentation of this exhibition, as well as on the Newcastle Art Space website and social media.

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Collection of unsold works

Works not sold during the exhibition period must be collected from Newcastle Art Space after the conclusion of the exhibition during the following times:

3pm - 4pm Sun 19th April
or 10am - 2pm Wed 22 - Fri 24th April
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Any artwork not collected after the exhibition are liable to be stored at the artist’s expense and disposed of if not collected within a reasonable timeframe.

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QUESTIONS

If you have any questions regarding your entry, please get in touch with us via gallery@newcastleartspace.org.au

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