Newcastle Club Foundation Art Prize

Newcastle Club Foundation Art Prize
Terms & Conditions

ENTRY INFORMATION

ELIGIBILITY

Association with the Hunter

The Newcastle Club Foundation Art Prize is open to Australian citizens or residents who have had an association with the Hunter Region of NSW. An association should be significant, such as having lived or worked in the Hunter Region, or visited regularly or over a sustained period. The Hunter Region comprises the following local government areas: Cessnock, Dungog, Lake Macquarie, MidCoast, Maitland, Muswellbrook, Newcastle, Port Stephens, Singleton, and Upper Hunter.

Age

Entrants must be 18 years or over at the closing date for entries of 21 August 2025.
Semi-finalists may need to provide identification if requested.

Entrants that are aged 25 years or under at the time of entry are eligible to be considered for the Fresh Talent Award ($1,000). Proof of age may be required upon delivery of artwork to confirm eligibility for this category.

ARTWORK REQUIREMENTS

Information you need prior to submissions

This year we are expanding the prize to include 2d works across the following media: photo media, mixed media, painting, and drawing. Up to now the prize has been exclusively for painting.

The Newcastle Club Foundation Art Prize accepts artwork in 2D media that responds to the published theme, created during the year of the prize and not previously exhibited.
Art media used may be painting in oil, acrylic or watercolour, photo media, mixed media, or drawing.
2D Artwork size may be up to but not larger than 110 cm x 110 cm including the frame.
Please note: if you intend to deliver the artwork to us by post / courier, the size limit is restricted to 100cm x 100cm including packaging. Please see Delivery of Works below for further details.
The artwork can consist of multiple parts but they must not exceed these overall size limits.
Artworks must be available for sale. Any works sold prior to the semi-finalists or finalists exhibitions will be ineligible.

HOW TO ENTER

Entries must be made using the online form before midnight on 21 August 2025.

A maximum of two works per artist can be submitted.
A $55 (incl. GST) entry fee shall be paid for each work. Payment is made during the online entry process.
Entry receipts will be provided.
The entry fee is non-refundable and contributes to administration and curation of the exhibition.
Initial judging (selection of semi-finalists) will be conducted online in digital form.
Entry details must be accurate as these cannot be changed once the entry is lodged.
Only artists whose artworks are selected for the semi-finalist exhibition will have the opportunity to amend minor entry details of their artwork.

Images of your artwork

It is important that submitted artwork images are of sufficient size and resolution to be easily viewed by the judges. We are looking for one image of the entire work, but up to two additional images can be supplied if desired, for example, a closer detail shot.

Uploaded image(s) should be:

A minimum of 750 pixels on the shortest side
Saved in .jpg or .png format only
It is preferred that the file size of each image does not exceeding 2MB however the maximum file size accepted is 15MB. Please note that larger file sizes may significantly slow down the upload of your submission or cause it to fail.
The file name must include the artist’s name and title of the work as listed on the entry form e.g.firstname_lastname_titleofwork.jpg.

Communication & privacy

Artists consent to being added to the Newcastle Art Space electronic mailing list for updates and further information on this and subsequent Newcastle Club Foundation Art Prizes, plus other prizes run by Newcastle Art Space. Artists details will not be shared and an unsubscribe link is provided in each email.

INFORMATION FOR SEMI-FINALISTS & FINALISTS

Selection and notification

Semi-finalists will be selected for final judging and exhibition and all entrants will be notified by personal email on 5 September 2025. If you do not receive an email please check your junkmail before letting us know. The list of semi-finalists will be posted on social media and on the Newcastle Art Space website in conjunction with the live exhibition after the Semi Finalists have been notified.

Delivery of works

Semi-finalists’ artworks must be delivered to Newcastle Art Space between 10am - 2pm Wed 17 – Fri 19th September 2025 and in accordance with the negotiated timetable. All costs relating to delivery and collection of Semi-Finalists’ artworks are the sole responsibility of the artist. Delivery and collection details will be confirmed with all semi-finalists.

All work needs to arrive by 2pm Friday 19th September
Work delivered after this date may not be accepted into the Semi-Finalist exhibition.

Delivery via Courier - Please read carefully

If the artist wishes to deliver the work via courier, freight costs and all other charges relating to delivery and collection of artworks are the sole responsibility of the artist. Artworks will not be accepted unless delivered and returned free of all freight and other charges. Newcastle Art Space accepts no responsibility for work that is lost, damaged or fails to arrive prior to the delivery deadline.

To send your artwork please follow these steps:

- You MUST use either Australia Post or Startrack Express to send your work, as Australia Post may refuse deliveries from other couriers.

Please note that the dimensions of your PACKAGED artwork mut not exceed 105cm long or 25kgs.

- You must address the delivery to our PO Box address, NOT our physical gallery address:

PO Box 12
Waratah NSW 2298

Email: gallery@newcastleartspace.org.au
Phone: 0490 801 630

If you cannot use a PO Box when making the booking, please use this address:
Suite 12, Shop 9 91 Turton Road
Waratah, NSW 2298

-Email us to let us know you are sending the work via courier & include the tracking number if known: gallery@newcastleartspace.org.au

Work delivered via courier must arrive by 2pm Friday 19th September
Work delivered after this date may not be accepted into the Prize / exhibition.

Insurance & indemnity

The Newcastle Club Foundation Art Prize and its agents will exercise all due care with the works submitted but will not be responsible for any loss or damage suffered whatsoever to any artwork while in transit or under its control. Each entrant shall indemnify The Newcastle Club Foundation and Newcastle Art Space and its agents against any loss or damage suffered to their artwork whatsoever. Each artist is responsible for their own insurance cover.

Artwork requirements

Semi-finalists’ work delivered to Newcastle Art Space must be CLEARLY MARKED with the artist’s name, address, contact details, the title of the work, medium, size and the retail price (including 30% commission and 10% GST if applicable) specified on their entry.

All artworks must be available for sale. Artworks sold prior to the exhibition will be ineligible.

Hanging & Presentation Requirements

• All 2D media work must be ready to hang with D-hooks attached (either framed or stretched on canvas)
• Works on paper must be framed

Sales & commission

Semi-finalists’ works sold at Newcastle Art Space Gallery will attract a 30% commission on sales, with all proceeds to Newcastle Art Space. Artists note: if you are represented by a sole exhibiting gallery the sales commission will be split.

Photography & reproduction of artwork

All entrants authorise the Newcastle Club Foundation Art Prize and Newcastle Art Space formally and irrevocably, to capture and publish images of their works free of copyright, totally or partly, in all publications (catalogues, folders, posters, slide shows, brochures etc) related to promotion and documentation of this art prize, as well as on the Newcastle Art Space website and social media.

Finalists exhibition & Cocktail Award Night

Should you be selected as a Finalist, your artwork must be available for exhibition at the Newcastle Club after the Semi-Finalist exhibition. Newcastle Art Space will organise the delivery of work to the Club. Finalist works will be auctioned off at a cocktail event at the Club 6-9pm Fri 31st October. Finalists will be asked to put a realistic reserve price on their work prior to the auction. The Prizes will be also be announced at this event and Finalists are invited to attend. The Newcastle Club Foundation Art Prize commission on all auction sales is 30% (20% to Newcastle Art Space and 10% to Newcastle Club Foundation).

Collection of unsold works

Works not sold during the semi finalists exhibition periods must be collected from Newcastle Art Space during office hours or by arrangement.

Works not sold during the finalists exhibition periods must be collected from Newcastle Club.

Any paintings not collected after the exhibition are liable to be stored at the artist’s expense, and disposed of if not collected within a reasonable timeframe.

QUESTIONS

If you have any questions regarding your entry, please get in touch with us via prizes@newcastleartspace.org.au