image: The Cup Show exhibition installation view, 2024
ABOUT
Handle This celebrates the humble ceramic cup as the entry point for many artists working in clay. Newcastle Art Space invites ceramic artists to submit their handmade or thrown ceramic cups to be part of this exhibition.
To be considered, please read through the details below and fill out the submission form.
The submission fee is $55 (incl GST). This fee is a one off payment - up to 5 cups may be included in your submission form.
IMPORTANT INFORMATION:
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The above submission fee is NON-REFUNDABLE and contributes to the administration and curation of the show. Gallery space is limited and submission does not guarantee your entry will be accepted into the show.
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In addition to the submission fee, cup sales will attract a flat rate $5 processing and handling fee to NAS which will be deducted from the sale price of the cup. Please price your cups accordingly to accommodate this fee.
KEY DATES
Submissions open: Wednesday 18 June 2025 (scroll down for submission form)
Submissions close: Midnight Wed 1st October 2025
Selected artists announcement: Fri 10th October 2025
Delivery of Cups: 10am – 2pm Wed 15th – Fri 17th October 2025
Exhibition duration: Sat 1st – Sunday 16 November 2025
This exhibition will open alongside the show INK, PAPER, PRINT & the Clay Room Ceramics Market: 2-4pm Saturday 8th Nov 2025
Collection of cups: 3pm – 4pm Sun 16th Nov,
10am - 2pm Wed 19th – Fri 21st Nov
ENTRY INFORMATION
HOW TO ENTER
Submissions must be made online using the form below before midnight Wednesday 1st October 2025
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The form allows for you to submit up to 5 cups
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A non-refundable $55 submission fee shall be paid during the online entry process
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Entry receipts will be provided by email
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The submission fee is non-refundable and contributes to the administration and curation of the show. Space is limited and submission does not guarantee entry to the show.
Image/s of your cup/s
Uploaded images should be:
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A minimum of 750 pixels on the shortest side
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Saved in .jpg or .png format only
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Maximum file size of each image not exceeding 2MB
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The file name must include the artist’s name and title of the work as listed on the entry form e.g.firstname_lastname_titleofwork.jpg.
TERMS & CONDITIONS
Selection and notification
Artists will be notified if their cups been selected for exhibition by personal email by Friday 3 October
Delivery of cups
Cups must be delivered to Newcastle Art Space between:
10am - 2pm Wednesday 15 Oct
10am - 2pm Thursday 16th Oct
10am - 2pm Friday 17th Oct 2025
Delivery via Courier
If the artist wishes to deliver the work via courier freight costs and all other charges relating to delivery and collection of artworks are the sole responsibility of the artist. Artworks will not be accepted unless delivered and returned free of all freight and other charges.
Please note: Works requested to be returned via post will incur a $15 packing fee + cost of postage.
By sending your work to us via post or courier you agree to accept these conditions.
If you are selected and would like to send your artwork please follow these steps:
- You MUST use either Australia Post or Startrack Express to send your work as Australia Post may refuse deliveries from other couriers.
Please note that the dimensions of your PACKAGED artwork mut not exceed 105cm long or 25kgs.
- You must address the delivery to our PO Box address, NOT our physical gallery address:
PO Box 12
Waratah NSW 2298
Email: gallery@newcastleartspace.org.au
Phone: 0490 801 630
If you cannot use a PO Box when making the booking, please use this address:
Suite 12, Shop 9 91 Turton Road
Waratah, NSW 2298
-Email us to let us know you are sending the work via courier & include the tracking number if known: gallery@newcastleartspace.org.au
Work delivered via courier still needs to arrive by 2pm Friday 17 October 2025.
Work delivered after this date may not be accepted into the show.
Insurance & indemnity
Newcastle Art Space will exercise all due care with the works submitted but will not be responsible for any loss or damage suffered whatsoever to any artwork while in transit or under its control. Each artist shall indemnify Newcastle Art Space against any loss or damage suffered to their artwork whatsoever. Each artist is responsible for their own insurance cover.
Artwork requirements
Cups delivered to Newcastle Art Space must be CLEARLY LABELLED with the artist’s name and the title of the cup. Please write these details on a piece of paper and place inside EACH cup.
Sales & commission
Cups sold at Newcastle Art Space Gallery will attract a flat rate processing fee of $5 per cup.
Artist payments for cup sales will be processed up to 14 days after the close of the exhibition.
Photography & reproduction of artwork
All applicants authorise Newcastle Art Space formally and irrevocably, to capture and publish images of their works free of copyright, totally or partly, in all publications (catalogues, folders, posters, slide shows, brochures etc) related to promotion and documentation of this exhibition, as well as on the Newcastle Art Space website and social media.
Collection of unsold works
Works not sold during the exhibition period must be collected from Newcastle Art Space during the following times:
3pm – 4pm Sunday 16th Nov
10am - 2pm Wednesday 19th Nov
10am - 2pm Thursday 20th Nov
10am - 2pm Friday 21st Nov
Any cups not collected after the exhibition are liable to be stored at the artist’s expense and disposed of if not collected within a reasonable timeframe.
QUESTIONS
If you have any questions regarding your entry, please get in touch with us via gallery@newcastleartspace.org.au