BOTANICALS EXHIBITION CALL OUT
ABOUT
NAS invites artists to submit work to be considered for Botanicals - a group exhibition of botanically-inspired artworks by emerging and established artists. This show includes a feature installation by High Swan Dive.
KEY DATES
Submissions open: Wed 18 June 2025 (scroll down for submission form)
Submissions close: Midnight Wednesday 6 August 2025
Selected work announced: Friday 8 August 2025
Delivery of artwork to NAS: 10am – 2pm Wed 20th – Thurs 21st August 2025
Exhibition Opening: 6pm-8pm Friday 5th September 2025
Exhibition Duration: Friday 5th - Sun 21st September 2025
Collection of artwork: 3pm – 4pm Sun 21st Sep, 10am – 2pm Wed 24th – Fri 26th September 2025
ENTRY INFORMATION
ARTWORK REQUIREMENTS
Information you need prior to submissions
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Artwork must respond to the theme
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All media are accepted (painting, drawing, photography, sculpture, ceramics, digital etc)
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Artwork size may be up to but not larger than 150 cm x 100 cm (including the frame), or an equivalent size/area ratio to a maximum of 1.5 square metres.
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Artwork can consist of multiple parts but they must not exceed these overall size limits and if available for sale must be sold as one item
HOW TO ENTER
Submissions must be made online using the form below before midnight Wednesday 8 August 2025
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A maximum of TWO artworks per artist can be submitted
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A $44 submission fee shall be paid for each work. Payment is made during the online entry process
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A discounted submission fee of $33 is available for current NAS studio artists
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Entry receipts will be provided by email
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IMPORTANT: Entry is a selective process and submission does not guarantee entry into the show.
The submission fee is non-refundable and contributes to the administration and curation of the show.
Image of your artwork
Uploaded image should be:
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A minimum of 750 pixels on the shortest side
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Saved in .jpg or .png format only
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Maximum file size of each image not exceeding 2MB
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The file name must include the artist’s name and title of the work as listed on the entry form e.g.firstname_lastname_titleofwork.jpg.
Communication & privacy
Artists consent to being added to the Newcastle Art Space electronic mailing list for updates and further information on this and other exhibitions run by Newcastle Art Space. Artists details will not be shared and an unsubscribe link is provided in each email.
TERMS & CONDITIONS
Selection and notification
Artists will be notified if their work has been selected for exhibition by personal email on Friday 8th August 2025
Delivery of works
Artworks must be delivered to Newcastle Art Space between:
10am - 2pm Wednesday 20th August
10am - 2pm Thursday 21st August
10am - 2pm Friday 22nd August 2025
Your work need to be delivered to NAS by 2pm Friday 22nd August 2025
Work delivered after this date may not be accepted into the show
Delivery via Courier
If the artist wishes to deliver the work via courier freight costs and all other charges relating to delivery and collection of artworks are the sole responsibility of the artist. Artworks will not be accepted unless delivered and returned free of all freight and other charges.
Please note: Works requested to be returned via post will incur a $15 packing fee + cost of postage.
By sending your work to us via post or courier you agree to accept these conditions.
If you are selected and would like to send your artwork please follow these steps:
- You MUST use either Australia Post or Startrack Express to send your work as Australia Post may refuse deliveries from other couriers.
Please note that the dimensions of your PACKAGED artwork mut not exceed 105cm long or 25kgs.
- You must address the delivery to our PO Box address, NOT our physical gallery address:
PO Box 12
Waratah NSW 2298
Email: gallery@newcastleartspace.org.au
Phone: 0490 801 630
If you cannot use a PO Box when making the booking, please use this address:
Suite 12, Shop 9 91 Turton Road
Waratah, NSW 2298
-Email us to let us know you are sending the work via courier & include the tracking number if known: gallery@newcastleartspace.org.au
Work delivered via courier still needs to arrive by 2pm Friday 22nd August 2025
Work delivered after this date may not be accepted into the show.
Insurance & indemnity
Newcastle Art Space will exercise all due care with the works submitted but will not be responsible for any loss or damage suffered whatsoever to any artwork while in transit or under its control. Each artist shall indemnify Newcastle Art Space against any loss or damage suffered to their artwork whatsoever. Each artist is responsible for their own insurance cover.
Artwork requirements
Artwork delivered to Newcastle Art Space must be CLEARLY MARKED on the reverse with the artist’s name, address, contact details, the title of the work, medium, size and the retail price (including NAS 30% commission).
Sales & commission
Artwork sold at Newcastle Art Space Gallery will attract a 30% commission on sales. Sales will be processed up to 14 days after the close of the exhibition.
Photography & reproduction of artwork
All applicants authorise Newcastle Art Space formally and irrevocably, to capture and publish images of their works free of copyright, totally or partly, in all publications (catalogues, folders, posters, slide shows, brochures etc) related to promotion and documentation of this exhibition, as well as on the Newcastle Art Space website and social media.
Collection of unsold works
Works not sold during the exhibition period must be collected from Newcastle Art Space during the following times:
3pm – 4pm Sunday 21st September
10am - 2pm Wednesday 24th September
10am - 2pm Thursday 25th September
10am - 2pm Friday 26th September 2025
Sold artwork needs to be collected by the purchaser during the above times also.
Any work not collected after the exhibition are liable to be stored at the artist’s expense and disposed of if not collected within a reasonable timeframe.
QUESTIONS
If you have any questions regarding your entry, please get in touch with us via gallery@newcastleartspace.org.au