40 by 40
ABOUT
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NAS invites artists to submit work to be considered for our 2025 end of year exhibition
‘40 by 40' ​.
This exhibition is open to all forms of media, so long as they fit within the dimensions of 40cm x 40cm (x 40cm for 3D works).
TIMELINE
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Submissions open: 20 August 2025 (scroll down for submission form)
Submissions close: Midnight Wednesday 22 October 2025
Selected work announced: Friday 31 October 2025
Delivery of artwork to NAS: 10am - 2pm Wed 12th – Fri 14th Nov or 3pm – 4pm Sunday 16th November.
Exhibition Opening: 6pm - 8pm Friday 28th November
Exhibition Duration: Fri 28th Nov - Sun 14th December 2025
Collection of artwork: 3pm – 4pm Sun 14, 10am - 2pm Wed 17 – Thurs 18 December 2025
ENTRY INFORMATION
ARTWORK REQUIREMENTS
Information you need prior to submissions
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There is no theme, however artwork size MUST fit within the dimensions of 40cm x 40cm x 40cm (excluding framing).
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All 2D and 3D media are accepted (painting, drawing, photography, sculpture, ceramics etc)
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Artwork can consist of multiple parts but they must not exceed these overall size limits and MUST be priced as ONE artwork.
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Please ensure all 2D works are ready to hang, with D-rings installed.
Unframed works on paper will be pinned to the wall.
HOW TO ENTER
Submissions must be made online using the form below before midnight Wednesday 22 October 2025
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A maximum of three works per artist can be submitted (as separate submissions)
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A $44 submission fee shall be paid for each work. Payment is made during the online entry process
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A discounted submission fee of $33 is available for current NAS members. Membership is $55 per year, if you select this discounted option and are not a current member we will sign you up and send you an invoice for the membership fee. Alternatively you can sign up for a membership here:
https://www.newcastleartspace.org.au/membership -
Entry receipts will be provided
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IMPORTANT: Entry is a selective process and submission does not guarantee entry into the show.
The submission fee is non-refundable and contributes to the administration and curation of the show.
Image of your artwork
Uploaded image should be:
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A minimum of 750 pixels on the shortest side
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Saved in .jpg or .png format only
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Preferred file size for each image is no more than 2MB
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The file name must include the artist’s name and title of the work as listed on the entry form e.g.firstname_lastname_titleofwork.jpg.
Communication & privacy
Artists consent to being added to the Newcastle Art Space electronic mailing list for updates and further information on this and other exhibitions run by Newcastle Art Space. Artists details will not be shared and an unsubscribe link is provided in each email.
TERMS & CONDITIONS
Submission Form
Please complete the submission form below, ensuring all details are correct.
Artwork dimensions MUST be entered in cm (not inches or mm).
Should your work be selected, your name and the artwork details you include in this submission form will be used to generate the exhibition catalogue - PLEASE ENSURE THEY ARE CORRECT and keep a record of your artwork details, as we may not be able to accommodate changes. If you wish to receive a copy of your submission please email: admin@newcastleartspace.org.au
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Selection and notification
By submitting this application and paying the submission fee, you are not guaranteed entry into the exhibition.
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While we endeavour to be as inclusive as possible, gallery space is limited and artwork will be selected at the curator's discretion. We are a non-profit organisation and your submission fee assists us to cover the costs of processing all entries and running the exhibition. There are no other costs involved to participate in the show. By submitting your application you accept that your submission fee is non-refundable regardless of the outcome of your submission.
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Artists will be notified if their work has been selected for exhibition by personal email on
Friday 31 October 2025. The selection will also be announced via instagram and published on our website.
If you have submitted more than one work please check our website to confirm which work/s are in the exhibition.
Delivery of works
Selected artworks must be delivered to Newcastle Art Space between:
10am - 2pm Wednesday 12th Nov
10am - 2pm Thursday 13th Nov
10am - 2pm Friday 14th Nov
3pm - 4pm Sunday 16 Nov
Your work must be delivered to NAS by 4pm Sunday 16 November
Work delivered after this date may not be accepted into the show
Delivery via Courier
If the artist wishes to deliver the work via courier freight costs and all other charges relating to delivery and collection of artworks are the sole responsibility of the artist. Artworks will not be accepted unless delivered and returned free of all freight and other charges.
Please note: Works requested to be returned via post will incur a $15 packing fee + cost of postage.
By sending your work to us via post or courier you agree to accept these conditions.
If you are selected and would like to send your artwork please follow these steps:​
- You MUST use either Australia Post or Startrack Express to send your work as Australia Post may refuse deliveries from other couriers.
Please note that the dimensions of your PACKAGED artwork mut not exceed 105cm long or 25kgs.
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- You must address the delivery to our PO Box address, NOT our physical gallery address:
PO Box 12
Waratah NSW 2298
Email: gallery@newcastleartspace.org.au
Phone: 0490 801 630
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If you cannot use a PO Box when making the booking, please use this address:
Suite 12, Shop 9 91 Turton Road
Waratah, NSW 2298
-Email us to let us know you are sending the work via courier & include the tracking number if known: gallery@newcastleartspace.org.au
Work delivered via courier still needs to arrive by 4pm Sunday 16th November.
Work delivered after this date may not be accepted into the show.
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Insurance & indemnity
Newcastle Art Space will exercise all due care with the works submitted but will not be responsible for any loss or damage suffered whatsoever to any artwork while in transit or under its control. Each artist shall indemnify Newcastle Art Space against any loss or damage suffered to their artwork whatsoever. Each artist is responsible for their own insurance cover. By submitting this application you agree to these conditions.
Artwork requirements
Artwork delivered to Newcastle Art Space must be CLEARLY MARKED on the reverse with the artist’s name, and the title of the work).
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Sales & commission
Artwork sold at Newcastle Art Space Gallery will attract a 30% commission on sales. Sales will be processed up to 14 days after the close of the exhibition.
Photography & reproduction of artwork
All applicants authorise Newcastle Art Space formally and irrevocably, to capture and publish images of their works free of copyright, totally or partly, in all publications (catalogues, folders, posters, slide shows, brochures etc) related to promotion and documentation of this exhibition, as well as on the Newcastle Art Space website and social media.
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Collection of unsold works
Works not sold during the exhibition period must be collected from Newcastle Art Space during the following times:
3pm – 4pm Sunday 14 December
10am - 2pm Wednesday 17 December
10am - 2pm Thursday 18 December 2025
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Any artwork not collected after the exhibition are liable to be stored at the artist’s expense and disposed of if not collected within a reasonable timeframe.
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QUESTIONS
If you have any questions regarding your entry, please get in touch with us via gallery@newcastleartspace.org.au
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